Google Docs: Meeting Notes Generator
Generate formatted meeting docs with action items, decisions, and key discussion points automatically after every meeting.
What You Will Get
After this setup, your OpenClaw agent will generate formatted meeting notes documents in Google Docs. Provide a brief summary or transcript of what was discussed, and the agent creates a structured document with attendees, key discussion points, decisions made, and action items assigned to specific people.
Meeting notes are essential for accountability and follow-through, but writing them is tedious. Your agent takes the burden off by transforming raw input into a polished, shareable document in seconds. Each document follows a consistent template so your team always knows where to find key information.
The generated documents are fully editable in Google Docs, shareable with attendees, and organized in your Drive by date and meeting type. Action items can be extracted separately for tracking in your task management workflow.
Step-by-Step Setup
Configure the meeting notes generator with Google Docs.
Verify Google Docs Connection
Ensure Google Docs is connected in your RunTheAgent dashboard with document creation and editing permissions. If not connected, set up the integration using the Google Docs Creation guide. The agent needs write access to create meeting note documents.
Create a Meeting Notes Template
Design a meeting notes template in Google Docs. Include sections for meeting title, date, attendees, agenda, discussion points, decisions, action items, and next steps. Style the template with your preferred formatting. Link this template in the agent settings so it clones it for each new meeting.
Configure Input Methods
Set up how you provide meeting content to the agent. Options include sending a summary message through chat, dictating notes via voice message, or providing a raw transcript. The agent processes whatever input format you use and structures it into the template. You can also configure it to pull the meeting title and attendees from your Google Calendar event.
Set Up Section Extraction
Configure how the agent identifies different types of content. Teach it to distinguish between general discussion, decisions, and action items. Action items are typically identified by phrases like will do, needs to, assigned to, or by next week. Decisions are marked by agreed on, decided to, or going with.
Configure Action Item Formatting
Set up how action items appear in the document. Each action item should include the task description, the person assigned, and the due date if mentioned. The agent formats these as a checklist at the end of the document for easy scanning. Enable action item extraction to a separate summary if needed.
Set Up Auto-Sharing
Configure the agent to automatically share the completed meeting notes with all attendees. The agent can pull attendee email addresses from the calendar event and share the document with view or edit permissions. Configure a sharing message that is included in the notification email.
Test the Generator
Send your agent a sample meeting summary or transcript through chat. Verify it creates a Google Doc with the correct template, properly structured sections, and extracted action items. Check that the document is saved in the right Drive folder and shared with the correct people. Review the formatting for readability.
Tips and Best Practices
Capture Notes During the Meeting
Send quick bullet points to your agent during the meeting rather than trying to summarize everything afterward. The agent compiles real-time notes into the final document, ensuring nothing is forgotten.
Link to Calendar Events
Connect each meeting notes document to its calendar event. This creates a two-way reference: the calendar event links to the notes, and the notes reference the event for date and attendee information.
Follow Up on Action Items
Configure the agent to send follow-up reminders for action items that are approaching their due dates. This turns meeting notes from passive documents into active accountability tools.
Frequently Asked Questions
Related Pages
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