Meeting Preparation Automation
Walk into every meeting prepared with auto-generated briefings that include attendee context and prior action items.
What You Will Get
Once configured, OpenClaw will generate a preparation brief before each scheduled meeting. The brief includes who is attending, what was discussed in the last meeting with those people, any open action items, and suggested talking points. You receive it 30 minutes before the meeting starts.
This automation eliminates the scramble of trying to remember what happened last time or who owes what. The agent pulls from your calendar, personal CRM, and notes to compile a comprehensive yet concise briefing tailored to each meeting.
Over time, as you log meeting outcomes through OpenClaw, the prep briefs become more useful. The agent learns which topics recur with certain contacts and can highlight patterns like 'This is the third meeting where the budget question was deferred.'
Setup Steps
Configure OpenClaw to generate meeting prep automatically.
Connect Your Calendar
Link OpenClaw to your calendar using a macOS Shortcut or API integration. The tool should return today's meetings with titles, times, attendee names, and any meeting notes or links included in the event.
Link Your Contact Data
If you have a personal CRM or contact notes, connect that data source. OpenClaw should be able to look up each attendee and pull their profile, including past interaction summaries and any pending follow-ups.
Connect Past Meeting Notes
Point OpenClaw to your meeting notes storage, whether that is Apple Notes, Obsidian, or a folder of markdown files. The agent will search for previous notes mentioning the same attendees or meeting series to find relevant context.
Design the Prep Brief Template
Create a template with sections: Meeting Title and Time, Attendees with Context, Previous Discussion Summary, Open Action Items, and Suggested Talking Points. Store this in your prompt so every brief follows the same structure.
Schedule Pre-Meeting Triggers
Configure OpenClaw to check your calendar every morning and schedule prep brief generation for 30 minutes before each meeting. The brief should arrive as a chat message so you can review it on your phone or desktop.
Log Meeting Outcomes
After each meeting, tell OpenClaw the key decisions, action items, and follow-ups. The agent saves this data so it can reference it in future prep briefs for the same meeting series or attendees.
Refine Over Time
After using the system for two weeks, review which sections of the brief you actually read. Remove anything you skip and add anything you wish you had. The goal is a brief that takes under two minutes to read.
Tips and Best Practices
Include Links to Relevant Documents
If the meeting agenda references a shared document or slide deck, have OpenClaw include the link in the prep brief so you can review it beforehand.
Track Action Item Completion
When you log meeting outcomes, mark action items as open. Before the next meeting with the same people, OpenClaw flags unresolved items so you can follow up.
Skip Low-Value Meetings
If a recurring meeting consistently generates an empty prep brief, that is a signal to evaluate whether you need to attend at all.
Frequently Asked Questions
Related Pages
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