Can I aggregate calendars from different Google accounts?

Yes, if the calendars are shared with the Google account connected to your agent. Each calendar owner needs to share their calendar with the connected account. See the Multi-Account guide for connecting multiple Google accounts directly.

Does the briefing update if events change after delivery?

The morning briefing is a snapshot at delivery time. If events change during the day, you can ask the agent for an updated briefing at any time. You can also configure change notifications for important calendars.

Can I exclude specific events from the briefing?

You can configure keyword-based exclusion rules. Events with specific words in the title or description can be filtered out of the aggregated briefing while remaining on their source calendar.

Google Workspace

Shared Family Calendar Aggregation

Aggregate multiple calendars into a single morning briefing so you can coordinate everyone's schedule in one place.

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What You Will Get

After this setup, your OpenClaw agent will aggregate events from multiple Google Calendars and deliver a unified daily briefing. Whether you are coordinating a family, a team, or multiple projects, you will see everyone's schedule combined in one clear summary.

Managing multiple calendars is a common challenge for families and teams. Each person has their own calendar, shared calendars exist for different purposes, and keeping track of everything requires switching between views constantly. Your agent solves this by pulling events from all selected calendars into one concise briefing.

The unified briefing shows events color-coded by calendar source, highlights scheduling conflicts, and provides a clear timeline of the day. You can see at a glance who has what and when, making coordination effortless.

Step-by-Step Setup

Configure multi-calendar aggregation for unified daily briefings.

Connect Multiple Calendars

In your RunTheAgent dashboard, ensure your Google Calendar connection includes all the calendars you want to aggregate. Add shared calendars, family member calendars, and project calendars. Each calendar must be visible in your Google Calendar account, either owned by you or shared with you.

Assign Calendar Labels

Label each calendar with a recognizable name and color. For a family setup, label them with family member names. For a team, use team member names or project names. These labels appear in the unified briefing to identify which calendar an event belongs to.

Configure the Unified Briefing

Enable the aggregated briefing feature in the Calendar settings. Select which calendars to include and set the briefing format. Choose between a timeline view (events in chronological order across all calendars) or a grouped view (events organized by calendar). Both formats include the source label for each event.

Set Up Conflict Detection

Enable conflict detection to highlight when events from different calendars overlap. The agent identifies scheduling conflicts and marks them prominently in the briefing. Configure whether conflicts should trigger an immediate notification or just be highlighted in the morning summary.

Configure Delivery Schedule

Set the delivery time and channel for the aggregated briefing. You can send the briefing to a family group chat on WhatsApp, a shared Slack channel, or individual direct messages. Configure the time to ensure everyone sees the briefing before their day starts.

Set Up Privacy Controls

Configure privacy settings for each calendar. You might want to show only free/busy status for some calendars while showing full event details for others. This is important when aggregating calendars from different people who may not want all details visible to everyone.

Test the Aggregated Briefing

Create test events on multiple calendars, including one conflict. Trigger a test briefing and verify that all events appear with correct labels and colors. Confirm that the conflict is detected and highlighted. Check the formatting on the delivery channel to ensure readability.

Tips and Best Practices

Keep Calendar Names Short

Use short, recognizable names for calendar labels. In a family briefing, first names work better than full names. In a team context, initials or short nicknames keep the briefing compact.

Use a Shared Group Chat

Deliver the aggregated briefing to a family or team group chat so everyone sees the same information. This creates a shared awareness of the day's schedule without each person needing to check individually.

Include Only Relevant Calendars

Be selective about which calendars you include. Adding too many calendars creates a cluttered briefing. Focus on calendars with events that affect scheduling coordination.

Frequently Asked Questions

Calendar: Daily Briefing Google Calendar: Events Google Workspace: Multi-Account

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